LIMS Project Manager – Certes – Chelmsford

Certes

Job type:
Contract
Emp type:
Full-time
Pay interval:
Daily
Pay rate:
GBP £392.00
Location:
Chelmsford
Job published:
08/04/2021
Job ID:
78944

Job Description

MSEFT Pathology Services

JOB DESCRIPTION

JOB TITLE:
LIMS Project Manager

LOCATION:
Broomfield Hospital

DIRECTORATE: Care Group 4

DEPARTMENT: Pathology

GRADE:
9 (TBC)

RESPONSIBLE TO:
Pathology Digital Programme Manager

ACCOUNTABLE TO:
Group Director of Operations for Pathology Services

JOB SUMMARY

As part of the regional East of England Covid 19 LIMS Enhancement Programme, Mid and South Essex Foundation Trust (MSEFT) has secured £3.5M of investment to support the improvement of Lab IT systems within the ME8 Pathology Network catchment area.

The current phase of the programme is focussed on the deployment of the latest Clinisys Winpath Enterprise LIMS at the Broomfield site and integration of this system to the existing system covering Southend and Basildon sites managed by MSEFT Partner Pathology First.

With the announcement of further national funding to improve pathology IT systems the Trust has a clear vision of its proposed development programme to enhance the capability and accessibility of pathology services.

Proposed development plans currently include:

1. Regional Order Communications System

2. Integrated Point of Care test management System

3. Regional Digital Pathology System

As a member of the Pathology Digital Programme Team the LIMS Project Manager will be responsible for the development and delivery of the first phase of the programme which is the new LIMS system at the Broomfield site and integration of this system with the Pathology First LIMS system covering Basildon and Southend.

The post holder will be a highly experienced, self-motivated individual capable of communicating with stakeholders and service users at all levels of the regional health economy and working under pressure to agreed deadlines.

Experience of delivering large scale regional IT schemes within a challenging healthcare environment on time and on budget will be essential attributes for the role.


MAIN DUTIES & RESPONSIBILITIES

  • Clinical
    Duties
  • Occasional contact with patients or clients

  • Professional/Technical
  • Support the Pathology Digital Programme Manager in overall management of the programme
  • Deputise for the Pathology Digital Programme Manager as required
  • Establish and maintain the project governance framework for the LIMS Project
  • Develop a programme plan for the above, detailing delivery timelines, overall cost/benefits and funding sources
  • Document Project structure and organisation, project governance, Terms of Reference, programme plans, risks/issues/dependencies log, progress reporting
  • Develop a stakeholder map and plan for the above
  • Stakeholder engagement establishment of clear roles and responsibilities
  • Define and develop workstreams of the Project
  • Facilitate workshops with key stakeholders to identify key requirements for the pathology service across MSE and ensure these are reflected in the LIMS project plan
  • Identify and exploit opportunities for improvement to existing workflow enabled by new technology platforms
  • Identify potential cost benefits that will offset deployment costs
  • Prepare resource profiles for all identified project roles
  • Development of necessary documents to start projects up such as Business Cases, Project Initiation Document, detailed requirements specifications etc.

  • Staff
    Management
  • Working with multiple areas across the trust – including Clinical, Technical, Executive, Management, Information Governance, Finance
  • Support the Pathology Programme Manager to ensure a strong and competent team structure is deployed with appropriate delegation, two-way communications and team working
  • Develop a flexible manpower plan enabling a strong focus on the recruitment, development and retention of permanent and temporary staff to meet Programme needs.
  • Ensure that Job Descriptions are relevant and up to date, the Knowledge and Skills Framework is in place, Performance Appraisals and Development Reviews are undertaken and beneficial.
  • Work with colleagues to develop and implement Education, Training and Development and Health and Safety Management Plans for new and existing systems.
  • Working and consulting with multiple professional stakeholder groups

  • Financial & Physical Resources
  • Manage a complex programme of IT works with a budget in excess of £3.5M for the new LIMS system
  • To control and monitor project expenditure and be responsible for ensuring exception reports are raised when there is expenditure over a project tolerance.
  • To ensure appropriate orders are raised in line with the Trusts Standing Financial Instructions and to ensure all invoices are signed off in good time for supplier payment once the service have been delivered.
  • To undertake procurement of new software adhering to the Trusts standing Financial Instructions and the law.
  • Consider in financial planning long term financial implications to the Trust of any decisions made around the LIMS project.
  • Identify ongoing revenue costs of the projects by analysis of the business case

  • Communication
  • Write and present regular project reports for appropriate governance boards and key stakeholders
  • Present project updates to large groups of staff at all levels and external audiences
  • Manage project exception reports and corrective actions
  • Maintain risk and issue logs with corrective action and mitigation

  • Planning and Organisation
  • Set up and lead project boards and teams as required
  • Ensure that all project documentation is compliant with Trust IT Digital Programme PMO
  • Be aware of UKAS specific standards for the implementation and testing of Pathology IT systems and to ensure adequate documentary evidence is maintained
  • Produce robust project reporting framework appropriate to monitor the programme against cost and time tolerances
  • Delivery of working systems on the agreed go-live dates

KEY WORKING RELATIONSHIPS

Key Relationships:
  • Pathology Clinical and Operational leads
  • Path Digital Transformation Board
  • Programme Board
  • All project stakeholders
  • Consultants
  • Clinicians
  • GPs
  • Nurses and relevant support staff
  • General Managers
  • Service Unit Managers
  • System Suppliers
  • Improvement Teams
  • Administrative Staff

GENERAL STATEMENTS

COMPETENCY BASED APPRAISAL
The post holder will be appraised on an annual basis and the process will include a review of the past year’s performance, setting of aims and objectives for the coming year and identification of educational needs.

TRAINING
All staff will undertake such training as is necessary to perform the duties allocated.

EQUAL OPPORTUNITIES
The Trusts have an Equal Opportunities Policy and/or Single Equality Scheme. The aim is to ensure that no individual receives less favourable treatment on the grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity related matters, race, religion or belief, sex or sexual orientation or is disadvantaged by conditions or requirements, which cannot be shown to be justifiable. Whilst the Trust recognizes specific responsibilities fall upon management, it is also the duty of all employees to accept personal responsibility for the practical application of the Policy.

NO SMOKING POLICY
MSEFT operate non-smoking policies the restrictions will apply to patients, staff and visitors alike. While the NHS Trusts will not discriminate against employing smokers, all prospective employees should be aware of this Policy. If you would like help to give up smoking you should contact your GP or call the NHS Stop Smoking Help Line on 08001690169 to find details of your local stop smoking service.

DATA PROTECTION ACT
2018
All employees are required:
  • To ensure compliance with all Trust’s policies, and those procedures relevant to the area of work.
  • To maintain high levels of confidentiality and information security at all times, complying with the relevant legislation such as the Data Protection Act and the Computer Misuse Act.
  • To ensure that the data is of good quality, accurate and relevant for purpose, where any processing of information takes place (paper records or electronically).

CODE OF CONDUCT – For Managers
As an NHS Manager, you are expected to follow the Code of Conduct or NHS Managers (October 2002), observing the following principles:
  • Making the care and safety of patients you first concern and act to protect them from risk.
  • Respecting the public, patients, relatives, carers, NHS staff and partners in other agencies.
  • Being honest and acting with integrity.
  • Accept responsibility for your own work and the proper performance of the people you manage.
  • Showing your commitment to working as a team member by working with your colleagues in the NHS and wider community.
  • Taking responsibility for your own learning and development.

INFORMATION GOVERNANCE
  • All staff must be familiar with and comply with the contents of the Information Governance Handbook, a personal copy will be provided at Induction to all staff.
  • All staff are required to maintain confidentiality of patient and Trust’s information as set out in the Trusts’ Confidentiality Policy.
  • All staff are required to read and comply with all policies that are issued relating to the electronic security of Trusts information.
  • All staff who create, access, transfer, modify sensitive Trusts records have a responsibility to be both accurate and timely and ensure that all the information that they record either on paper or electronically is complete.

CONFIDENTIALITY
Your attention is drawn to the confidential nature of information collected and used throughout the NHS. The unauthorised use or disclosure of patient, staff or other personal information is a dismissible offence. The unauthorised disclosure of information could also result in a prosecution for an offence, or action for civil damaged, under the Data Protection Act.
All matters relating to patients’ diagnosis and treatment, staff or the Financial or contractual position of the Trust are strictly confidential and under no circumstances is such information to be divulged or passed to any unauthorised person(s) under penalty of summary dismissal.
All staff should take particular care relating to the electronic storage and transfer of confidential information. This should only be done in accordance with the Trust’s Information Security Policy.

HEALTH AND SAFETY
All employees must be aware of the responsibilities placed upon them under the Health & Safety at Work Act (1974) to ensure that the agreed safety procedures are carried out to provide a safe environment for employees and visitors.

QUALITY
The Trusts aim towards maintaining the goodwill and confidence of its own staff and of the general public. To assist in achieving this objective, it is essential that at all times, employees carry out their duties in a courteous and sympathetic manner.

INFECTION PREVENTION AND CONTROL
All employees are required to:
  • Make themselves aware of their responsibilities for Infection Prevention and Control.
  • Co-operate with the employer in ensuring that all infection prevention and control policies and procedures are complied with.
  • Maintaining a high standard of infection control practice.

SAFEGUARDING CHILDREN
All employees of the Trusts, regardless of the work they do, have a statutory duty to safeguard and promote the welfare of children. When children and/or their carers use our services, it is essential that all child protection concerns are both recognised and acted on appropriately. You have a responsibility to ensure you are familiar with and follow the child protection procedures and the Trusts’ supplementary child protection guidance which is accessed electronically on the Trusts’ Intranet site. To ensure you are equipped to carry out your duties effectively, you must also attend child protection training and updates at the competency level appropriate to the work you do and in accordance with the Trusts’ child protection training guidance.

SAFEGUARDING ADULTS
All employees of the Trusts, regardless of the work they do, have a duty to safeguard and promote the welfare of vulnerable adults. When patients and/or their carers use our services, it is essential that all protection concerns are both recognised and acted on appropriately. You have a responsibility to ensure you are familiar with and follow Trust’s policies in relation to safeguarding vulnerable adults. To ensure you are equipped to carry out your duties effectively, you must also attend vulnerable adult protection training and updates at the competency level appropriate to the work you do and in accordance with the Trusts’ vulnerable adult protection training guidance.

LOCATION
You will be based at Care Group (1, 2, 3 or 4) which is located in Basildon, Southend, Britannia Park or Broomfield). You will generally be expected to undertake your normal duties at the principal place of work, however, in the course of your duties you may also be required to work at any of the sites within the Mid and South Essex NHS Foundation Trust areas as well as other NHS sites as part of the delivery of the service

NOTE
These guidelines are provided to assist in the performance of the contract but are not a condition of the contract.
This job description is a reflection of the present requirements of the post and the content may be subject to review and amendment in light of changes and developments.
All Staff will also be expected to abide by the relevant code of professional practice relating to their discipline.

Review date –
Yearly
Signed …………………………….. Dated ……………………………………
Employee
Signed …………………………….. Dated ……………………………………
Manager

PERSON SPECIFICATION

JOB TITLE:
LIMS Project Manager

LOCATION:
Broomfield Hospital

DIRECTORATE:
Care Group 4

DEPARTMENT:
Pathology

GRADE:
9 (TBC)

RESPONSIBLE TO:
Pathology Digital Programme Manager

ACCOUNTABLE TO:
Group Director of Operations for Pathology Services

Requirements


Essential


Desirable


How tested*


Qualifications

Educated to Master’s level with appropriate qualification or have substantial relevant experience in a senior IT manager or project or programme management role
Y

A, I,C

Project Management qualification or equivalent
(PRINCE2 or APM)
Y

A, C

Evidence of Continuous Professional Development

Y

A, I, C

NHS Operational Background

Y

A, I

ITIL Qualification

Y

A, C

Clinical background

Y

A, I


Knowledge and Experience

Programme Management experience gained in an NHS environment

Y

A, I

Proven experience of technical projects delivery

Y

A, I

Working knowledge of the constraints of the Data Protection Act

Y

I

Knowledge of national HSCIC policy and latest thinking on the strategic direction of Healthcare Informatics

Y

I


Job Related
Skills / Abilities


Communication Skills

Excellent interpersonal, influencing and negotiation skills.

Y

A, I

Excellent presentation and oral communication skills

Y

I

Able to communicate with a wide range of people including senior medical staff, clinicians, managers, patients and people from other organisations in small and large groups.

Y

A, I

Able to provide and receive highly complex, sensitive or contentious information.

Y

A, I


Analytical Skills

Analytical person with ability to make considered recommendations on complex IT and project budgetary issues


Y


A, I


Planning Skills

Proven ability to plan, develop and deliver complex high-cost IT projects

Y

A, I

Production of Project and Business Case documentation

Y

A, I

Experience of implementing trust wide clinical systems

Y

A, I


Personal and People Development

Excellent team leadership/ management ability.

Y

A, I

Self- motivated with enthusiasm and drive and an ability to motivate others

Y

I

Decisive and able to implement change

Y

I

Ability to work under pressure and to specified deadlines

Y

A, I

Ability to establish effective working practices

Y

A, I

Training, coaching mentoring and motivational skills

Y

A, I

Ability to negotiate with senior staff, managing conflict with resolution techniques

Y

A, I

Able to communicate ideas, data and proposals using range of presentation skills and written work to small and large groups

Y

A, I

Politically aware and sensitive and credible with a wide range of people

Y

I


Physical Requirements

Occupational health clearance.

Y

Ability to assist in maintaining own and others health safety and security

Y

  • Assessment will take place with reference to the following information:
A=Application form I=Interview C=Certificate

Appendix 1: Job Advert

As part of the regional East of England Covid 19 LIMS Enhancement Programme, Mid and South Essex Foundation Trust (MSEFT) has secured £3.5M of investment to support the improvement of Lab IT systems within the ME8 Pathology Network catchment area.

The current phase of the programme is focussed on the deployment of the latest Clinisys Winpath Enterprise LIMS at the Broomfield site and integration of this system to the existing system covering Southend and Basildon sites managed by MSEFT Partner Pathology First.

With the announcement of further national funding to improve pathology IT systems the Trust has a clear vision of its proposed development programme to enhance the capability and accessibility of pathology services. these development plans currently include:

1. Regional Order Communications System

2. Integrated Point of Care test management System

3. Regional Digital Pathology System

As a member of the Pathology Digital Programme Team the LIMS Project Manager will be responsible for the project start-up and delivery of the first phase of the programme which is the new LIMS system at the Broomfield site and integration of this system with the Pathology First LIMS system covering Basildon and Southend.

The desired candidate will be a highly experienced, self-motivated individual capable of communicating with stakeholders and service users at all levels of the regional health economy and working under pressure to agreed deadlines.

Experience of delivering large scale IT schemes within an Acute NHS Hospital environment and or across a regional healthcare economy

1

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