Project Support Officer – The Royal Marsden NHS Foundation Trust – Chelsea

  • Full Time
  • Chelsea

The Royal Marsden NHS Foundation Trust

This role is a great opportunity to join a small team leading innovation. This varied post will provide support to the Digital Pathology Programme, and support the opening of the new Oak Cancer Centre.

This role will be responsible for providing general administrative support to the Transformation team, providing programme specific support to the Oak Cancer Centre development and the Digital Pathology programme. This includes efficient and effective administrative project/programme support and procurement, facilitating and monitoring progress against project timelines.

The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 3,900 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals – one in Chelsea, London, and one in Sutton, Surrey – as well as a Medical Daycare Unit in Kingston Hospital

At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That’s why the pursuit of excellence lies at the heart of everything we do.

At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits and learning and development opportunities. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.

Take responsibility for inputting Transformation Team rota and leave information onto HealthRoster.

Organise meetings and workshops required for the different workstreams of the Digital Pathology programme, the Oak Cancer Centre development and the Director of Transformation.

Plan and coordinate meetings liaising with PA’s or individuals directly as appropriate for suitable dates and book meeting rooms to host planned meetings.

Ensure appropriateness and manageability of schedule with adequate preparation of documents ahead of meetings, and protected time between meetings for preparation and/or travel.

Take responsibility for all aspects of arranging, coordinating and servicing meetings and other special events/conferences, arranging timetables, presenters etc.

Work with Transformation Programme Managers to develop agendas for Steering Group meetings and the preparation and circulation of all necessary materials for these meetings.

Provide efficient and effective administrative project/programme support, facilitating and monitoring progress against project timelines.

Using diverse software products utilise advanced IT skills to produce various high quality professionally presented minutes, reports, documents, slide presentations, maps, flowcharts and design and develop databases, paying attention to detail to ensure all documents are accurate before leaving the office.

Maintain accurate registers of project issues and risks and ensure each is managed and escalated as appropriate.

Raise requisitions/orders mainly for the OCC development on Oracle based ordering system.

Follow up orders and resolving order related queries by liaising with suppliers/companies and/or Stores/Procurement/Finance if/when required.

Responsible for on-site coordination of deliveries/ receipt of equipment and audit trail.

Responsibilities will include resolving day to day problems, organising and facilitating meetings and workshops, document management, managing correspondence, maintaining information or databases, taking notes and minutes of meetings, research activities to support scoping of new projects and other support activities pertaining to the programme.

Maintain excellent working relationships and effective liaison with internal and external colleagues at all levels requiring courtesy, tact, elements of persuasion and negotiation. Meet all requests for advice and information both internally and externally.

Ensure a professional image of the Hospital is maintained and a helpful and effective service is provided to all internal and external contacts.

Work with a minimum of supervision, with the ability to plan and prioritise one’s own work, deal with a range of ongoing tasks at the same time and to cope under pressure.

Other Duties

To carry out other duties commensurate with the level of the post as required.

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